What do I need to include on an invoice?

What you include on your invoice can impact on your ability to make a claim. Here are the key items you should include on your invoice.

The parties involved (your business & your buyer)

The business or company receiving payment needs to be identified on the invoice. The name must match the name on the Trade Credit Insurance policy or one of your joint insureds.

Similarly, the invoice needs to state who is being invoiced for payment (your buyer). If you don’t identify the buyer then you cannot claim non-payment of the goods or services received.

To avoid any doubt, include the ABN and/or ACN for your company and your buyer.

The amount due

Your customer needs to know how much they owe you

Trading terms

It is preferable that every invoice stipulates the terms on which trade is conducted.

These terms will be used to determine whether trade fits within the Maximum Credit Terms on your policy.

The Delivery Terms

You and your customer need to know the delivery terms and who is responsible for costs of delivery. Refer to the International Chamber of Commerce INCOTERMS rules for guidance.[link]

The due date

This tells your buyer when they need to make payment for the goods or services received.

Our policy allows you to trade to your Maximum Extension Period (MEP). The start and end of your MEP is determined by the invoice due date. 

If an invoice does not have clear trading terms, a due date is required.

Date of invoice and date services were provided OR date of despatch

This helps determine when cover commences under your policy

Description of goods and services

The description of goods or services received needs to fit within the trade description you’re insured for.

Related content

What is trade credit insurance

Trade credit insurance protects your business from bad debts.

How much does trade credit insurance cost?

The cost of trade credit insurance is calculated as a percentage of your turnover combined with the level of risk.

What is credit risk?

Credit risk is associated with a borrower failing to repay a loan.

Disclaimer

The statements made herein are provided solely for general informational purposes and should not be relied upon for any purpose. Please refer to the actual policy or the relevant product or services agreement for the governing terms. Nothing herein should be construed to create any right, obligation, advice or responsibility on the part of Atradius, including any obligation to conduct due diligence of buyers or on your behalf. If Atradius does conduct due diligence on any buyer it is for its own underwriting purposes and not for the benefit of the insured or any other person. Additionally, in no event shall Atradius and its related, affiliated and subsidiary companies be liable for any direct, indirect, special, incidental, or consequential damages arising out of the use of the statements made information herein.